DVIR systems · Custom CRM packages · South Africa
DVIR Systems & Custom CRM Packages. Fleet, fuel, bookings and everything in between.
We build bespoke, offline-first operational platforms — digital vehicle inspections, bulk fuel control, booking and dispatch, and custom CRM packages with your own hardcoded business rules — deployed on your own subdomain with live Google Sheets sync.
Starting from R850/month · Port Elizabeth based, deployed nationwide.
More than fleet management
DVIR started in the yard with clipboards and fuel slips. Today the same engine runs bookings, dispatch, quoting and any custom process your business lives on.
Digital Inspections (DVIR)
2-minute Quick Check or full 11-category DVIR with photo evidence and digital signatures.
Bulk Fuel & Bowser Control
Tank dip variance, Rand shrinkage, litres per vehicle and depot-level blended fuel costing.
Booking & Dispatch
Trip bookings, seat and passenger manifests, driver allocation and live dispatch boards.
Custom Business Software
Quoting engines, job cards, supplier portals, POD capture — coded to your workflow, not a template.
Offline-First Field App
Drivers keep working with no signal. Everything queues and auto-syncs in the background.
OCR Odometer & Fuel Slips
Snap the dash or the slip — litres, rand value and kilometres extract automatically.
Live Google Sheets Engine
Two-way sync across 7 master workbook sheets. Your data stays in your own Drive.
Compliance & Lockouts
Licence, CoF and PrDP expiry alerts, defect triage and out-of-service vehicle lockout.
Live demos
See the platforms running
Every module below is a working system, not a mock-up. Click through to the platform that matches your operation.
Fleet Operations Board
Live vehicle status board, WhatsApp driver workflows, damage documentation and driver scorecards.
Open live demoDVIR Driver & Manager App
The real platform: Quick Check, full DVIR, fuel log, dashboards and reports. Ask us for demo access.
Open the live appBooking & Dispatch Software
Trip bookings, passenger manifests, seat allocation and dispatch built for tour and transfer operators.
See how it worksCustom CRM Packages
Quoting engines, job cards, supplier portals and hardcoded business rules built around your workflow.
Explore custom buildsNeed demo login details or a guided walkthrough? WhatsApp Johan on 082 808 4707
The once-off custom build
What your R8,000+ setup includes
Every deployment is a bespoke, custom-coded platform tailored to your exact operational workflow. Nothing here is a shared template.
Custom Codebase Deployment
Dedicated subdomain (client.be1st.co.za or your own domain) with isolated database policies and security.
4 Bespoke Hardcoded Functions
We develop, test and hardcode four of your unique operational or financial rules.
Google Sheets Real-Time Engine
Database triggers and automated live sync across the 7 master workbook sheets.
Fleet Ingestion & Asset Setup
All vehicle profiles, licence/CoF/PrDP expiry dates and driver accounts loaded for you.
Depot / Bowser Configuration
Fuel tank capacities, dip charts and printable QR tags for windscreens.
Team Training
Onboarding for management, drivers and depot staff until the system is second nature.
Pricing that scales with your yard
Flat monthly SaaS retainer plus a once-off custom build. No per-user surprises, no hardware, no contracts locking you in.
Starter Local Fleet
1 – 10 Vehicles
+ R8,000 once-off custom build & setup
- 10 driver accounts
- 1 bowser kiosk / tank
- 2 admin accounts
- Quick Check (2-min) & full 11-category DVIR
- 100% offline-first driver queue with auto-sync
- OCR odometer & fuel slip capture
- Live Google Sheets 2-way sync
- 4 bespoke hardcoded client functions
- Basic defect triage & out-of-service lockout
Best for: Local lodges, safari operators, shuttle services, bakkie fleets
Get StartedMedium Fleet
11 – 50 Vehicles
+ R9,500 once-off custom build & setup
- 50 driver accounts
- Up to 2 bowser kiosks / tanks
- 5 admin accounts
- Everything in Starter
- Advanced TCO intelligence (R/km, L/100km, rolling efficiency)
- Bulk fuel dip variance & Rand shrinkage tracking
- Rental / hire-out odometer and fuel return tracking
- Automated service interval alerts (km or days)
Best for: Regional logistics, tour bus operators, delivery & field service fleets
Get StartedCommercial Fleet
50+ / Unlimited (single entity)
+ R12,500 once-off custom build & setup
- Unlimited drivers
- Multi-depot tanks
- Unlimited admins
- Everything in Medium Fleet
- High-performance Sheets engine for large transaction volumes
- Multi-depot & multi-bowser blended fuel cost accounting
- Master audit export vault (Excel dump + signed photo URLs)
- Priority technical support & custom feature updates
Best for: Large commercial hauliers, major tour fleets, distribution centres
Get StartedStarter works out to roughly R125 per vehicle per month — fully customised software with fuel control and offline capability.
Commercial licensing
Single-entity & franchise policy
A Commercial licence covers one registered operating entity. Groups rolling out across branches get a structured multi-branch discount instead of sharing one licence.
One licence = one entity
Each licence covers one registered business entity or franchise branch operating from its designated home depot or region.
Multi-branch discount
First branch or main hub pays full package price. Every additional branch or franchise gets 25% off both the once-off build and the monthly retainer.
Data isolation
Every branch runs on its own dedicated database and Google Sheets workbook, protecting local data integrity and financial privacy.
Get In Touch
Drop us a message and we'll get back to you quickly.
Let's scope your build
Tell us how many vehicles you run, which depots you operate and the four rules your business can't work without. We'll come back with a fixed build price and your monthly tier.
Port Elizabeth (Gqeberha) based · deployed to fleets across South Africa